Project Title: Personal Development Portfolio: UX/UI Design

Student Name: Jasmine Carvalho
Course: Managing IT Projects
Semester: Fall 2025

Project Title & Description

Project Title: Personal Development Portfolio: UX/UI Design

Design a prototype to identify a flaw within the university’s mobile app, GETmobile. The final version will be a professional portfolio showcasing the process and an interactive Figma prototype.

Vision, Mission, & Strategy Alignment

Personal Mission Connection: This project reflects my mission to “dedicate myself to gaining technical and analytical skills.” It will allow me to gain technical skills like Figma and prototyping, and analytical skills such as user research, to build my future by developing skills that prove my capability.

Vision Alignment: Creating a professional portfolio gives me an idea of what it is like to work in the tech industry to solve real-life problems. It also allows me to make myself a stronger job applicant.

Strategic Goal Support: This project helps me to achieve one of my strategic goals:

  • Improve technical skills: This project is basically a hands-on tutorial. I will watch videos and actively use Figma to build a prototype.

Business Case & Justification

Professioanl Value:

  • Skills Gained: I will graduate with new skills in user research, prototyping, and usability testing, complementing my CIS degree.
  • Improving My Portfolio: This portfolio shows employers that I can apply my knowledge to real-life problems and deliver an outcome.

Personal Value:

  • Clarity: It provides an example of exploring a potential career path, reducing the overwhelming options in the tech field.

Learning Outcome:

  • Technical skills: Figma proficiency, prototyping, and portfolio development.
  • Industry Knowledge: Gaining an understanding of user-centered design processes and how they incorporate with technology

High-Level Scope

In Scope for Semester-Long Project

  • Write a short report regarding the survey I put out on the app’s most significant problems.
  • Pull out one problem that classmates often mention in the survey
  • Create a simple plan of multiple solutions
  • Create a prototype on Figma that will fix the issue
  • Collect feedback from testing the prototype with a few classmates, and write a report on that
  • Create an online portfolio page displaying the project

Roadmap Items - Up to 6 Months After Semester Ends

  • Expanding the prototype to include other things besides fixing the issue that I fixed
  • Creating a second round of user testing
  • Creating a style guide to ensure consistency for all screens.
  • Incorporating code such as HTML

Out of Scope

  • Building up a real app that we can download
  • Releasing the app on the Apple App Store or the Google Play Store
  • Fixing the entire GETmobile app
  • Collecting data from hundreds of people

5. Stakeholder Register

Stakeholder Identification

Stakeholder Catergory Role/Interest Power Interest Engagement Strategy
Me Internal Lead the project, ensuring it meets all requirements High High Manage closely - Create a schedule and document my progress
Professor Internal Evaluate the project and give a grade High High Manage closely - Submit drafts for feedback and make sure they follow the guidelines
Users External Primary users of the app Medium High Keep Informed - Distribute surveys and create user testing
University IT External Owns and maintains the app High Low Keep Satisfied - Send my ideas as a suggestion
Dean of Students External Ensures students are satisfied High Low Monitor - They are not engaged in this; the case can be shared with them as an example
Associated Students Inc (ASI) External Advocates for student needs Medium Medium Keep Informed - Share a summary of the survey and prototype; they could provide more ideas that align with the students.
Employeers External Will be seeing the portfolio Medium Low Keep Satisfied - Make portfolio case public and professional
CIS students Internal Can offer feedback Low Medium Keep Informed - Quick feedback on design and prototypes.

Power-Interest Grid Visual:

Keep Statsfied
(High Power, Low Interest)

  • University IT
  • Dean of Students

Manage Closely
(High Power, High Interest)

  • Me
  • Professor

Monitor
(Low power, Low Interest)

  • Employers
  • CIS Students

Keep Informed
(Low Power, High Interest)

  • Users
  • Associated Students Inc

6. Deliverables and Work Breakdown Structure

WBS ID Level Task/Work Package Name Duration Dependencies (WBS ID & Name)
1DeliverbleProject Brief & Problem Statement09/26/25
1.1Work PackageUser Research & Data Collection09/22/25
1.1.1TaskDraft Survey Questions09/19/25
1.1.2TaskDistribute survey via Qualtrics09/19/251.1.1 - Draft Survey Questions
1.1.3TaskMonitor responses and close survey09/21/251.1.2 - Distribute survey wuestions
1.2Work PackageData Analysis09/21/251.1 User Research & Data collection
1.2.1TaskComplie survey results into a spreadsheet09/19/251.1.3 Monitor responses and close survey
1.2.2TaskIdentify top three issues09/20/251.2.1 Complie survey results into spreadsheet
1.2.3TaskSelect the most common problem09/19/251.2.2 Identify top three issues
1.3Work PackageCreate document09/22/251.2 Data Analysis
1.3.1TaskWrite Problem Statement09/19/251.2.3 Select the most common problem
1.3.2TaskCreate visuals of survey data09/20/251.2.1 Complie survey results into a spreadsheet
1.3.3TaskWrite one page brief in Google Docs09/20/251.3.1 Write Problem Statement ||1.3.2 Create visuals of survey data
1.3.4TaskExport brief as PDF09/19/251.3.3 Write one page brief in Google Docs
2DeliverbleCurrent User Map09/23/251.0 Project Brief & Problem Statement
2.1Work PackageDocument the app flow09/20/251.3.4 Export brief as PDF
2.1.1TaskPerform task in the app, taking screenshots09/19/25
2.1.2TaskList user action in Google Docs09/20/252.1.1 Perform task in the app, taking screenshots
2.2Work PackageBuild Map09/21/252.1 Document the app flow
2.2.1TaskChoose tool like FigJam09/19/25
2.2.2TaskPut together screenshots and timeline09/20/252.2.1 Choose tool ||2.1.1 Taking Screenshots
2.2.3TaskAdd notes to highlight top three issues09/19/252.2.2 Put together screenshots ||2.1.2 List user action
2.2.4TaskExport map as PDF09/19/25
3DeliverablePrototype7 days2.0 Current User Map
3.1Work PackageLow-Fidelity Design3 days2.0 Current User Map
3.1.1TaskPut together 3 ideas for new user flow1 day2.2.4 Export map as PDF
3.1.2TaskSelect best solution out of three1 hour3.1.1 3 Ideas
3.1.3TaskCreate wireframe in Figma4 days3.1.2 Best Solution
3.2Work PackageHigh-Fidelity Visual Design4 days3.1 Low-Fidelity Design
3.2.1TaskDetermine visual style guide (colors, font)1 day3.1.3 Create wireframe
3.2.2TaskCreate reusable UI components (buttons etc)3 days3.2.1 Visual style guide
3.3Work PackageProtoype and review4 days3.2 High-Fidelity
3.3.1TaskConduct review with class peers2 days3.2 High-Fidelity
3.3.2TaskMake changes based on feedback2 days3.3.1 Reviews
4DeliverableTest Report7 days3.0 Prototype
4.1Test Preperation1 day3.0 Prototype
4.1.1Create test script with 3 tasks1 hour3.3.2 Feedback
4.1.2Ask 3+ classmates as test participants1 hour4.1.1 Test script
4.2Work PackageTest Exceution2 days4.1 Test Preperation
4.2.1Usablity test session2 days4.1.2 Test Participants
4.2.2Take notes on user feedback1 day4.2.1 Test session
4.3Analysis & Report1 day4.2 Test Exceution
4.3.1Write notes on user feedback into findings1 hour4.2.2 Notes on user feedback
4.3.2Write one page summary report of findings1 day4.3.1 Notes into findings
5DeliverablePortfolio5 days4.0 Test report
5.1Content Creation3 days4.0 Test report
5.1.1Gather all project materials (PDF, map etc)1 day4.3.2 Report on findings
5.1.2Write caste study2 days5.1.1 Materials
5.2Publication4 days5.1 Content Creation
5.2.1Choose Portfolio platform1 hour
5.2.2Build case study page3 days5.2.1 Choose Platform || 5.1.2 Case Study
5.2.3Publish page to URL1 hour

7. Budget

Category / Item Term / Qty Unit Cost Amount
LABOR SUBTOTAL4448
EQUIPMENT/SOFTWARE
Figma Pro Plan3 months$16.00$48.00
EQUIPMENT/SOFTWARE SUBTOTAL48
MATERIALS
Stock Images/Media1$50.00$50.00
MATERIALS SUBTOTAL50
SERVICES
Cloud Storage (Google Drive)3 months$19.99$59.97
SERVICES SUBTOTAL59.97
SUBTOTAL DIRECT COSTS4,605.97
Contingency Reserve (%)20%921.19
TOTAL PROJECT BUDGET5527.16

8. Project Methodology Explanation

The diagram shows the four phase: Discover, design and prototype, test, and lastly deliver. It is providing a clear structure for my timeline. The diagram contains two iterative cycles. The first cyle covers:

  • Creating wireframe
  • Get feedback from classmates
  • Go over it until I am satisfied with design

The second cyle covers:

  • Test high-fidelity prototype with users
  • Analyze data
  • Make revisions based on analyzation

Each phases ends with a deliverable as it was outlined on my Work Breakdown Structure sheet. The design visually highlights how feedback is key to the project, leading to revisions and improvements ensuring the final portofolio is perfect.

Project Methodology Diagram

Project Methodology Diagram image

9. Project Tool Selection Explanation

After evaluating three project tool platforms, I decided to proceed with Smartsheet. Even if my methodology is hybrid iterative rather than predictive, Smartsheet is still the best fit for this project. An advantage of selecting this platform is the ability to upload my Excel WBS sheet directly, removing the provess of reentering all of my tasks which can take up alot of my time. Smartsheet is also perfect for my personally since I am not an organized person, a checkbox will not do the job for me. It allows me to view the entire project timeline.

Screenshots

Project tool selection screenshot 1 Project tool selection screenshot 2 Project tool selection screenshot 3